What is a RFP (Request for Proposal)?
Also known as: Request for Proposal
A request for proposal (RFP) is a solicitation in which the government asks vendors to submit detailed technical and price proposals for a negotiated contract. The agency evaluates proposals against stated criteria and typically makes a best-value award rather than picking the lowest price automatically.
What's inside an RFP
- Section L — instructions on how to prepare and submit your proposal.
- Section M — the evaluation factors and how they will be weighed.
- Statement of work (SOW/PWS/SOO) describing the requirement.
- Contract terms, clauses, and the period of performance.
Why RFPs reward early capture
RFP responses are won and lost long before the RFP drops. Teams that conducted capture — understanding the agency, the incumbent, and the evaluation drivers — produce more compliant, compelling proposals than those reacting cold.
Frequently asked questions
What's the difference between an RFP and an RFQ?
An RFP solicits full proposals evaluated for a negotiated, often best-value award; an RFQ requests price quotes for simpler or commercial purchases. RFPs involve more evaluation criteria and documentation.
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